Dear class,

I have noticed that there is a tendency among some of you to stop midway in your speech when you are presenting your points in class. Below are a few observations that I have made when you are unsure of your points:

• Give up trying to find a way to complete your sentence
• Informing your audience that you are unsure of how to continue
• Abruptly end your sentence with words that you find appropriate with no further elaboration
• Seek assistance from your team mates
• Stay silent and wait for your team mates to take the initiative to either help you or present their points

While I understand that all of us do encounter challenges while presenting, I will advise you not to give up too easily on the elaboration of your points. Being a presenter who can speak well is a skill that can only be improved through practice over time. The five approaches that are mentioned will not help you to improve in this aspect. One of the things that you can do is to be more confident of what you are presenting, which can be achieved through good preparation before your presentation. Try to familiarise yourself with what you are presenting. Then, rehearse your speech several times before your team presentation. During your rehearsal, do say out what you are going to present in your own words. You might like to seek feedback from your good friends as well with regard to your presentation. This will give you more familiarity with the presenting materials and improves the fluency of your presentation. 

However, this is not enough. The most important factor is still missing: confidence.

You must have confidence in yourself that you will do well. Having the thought that you can be a good presenter is not enough. You must take steps and make the effort to achieve what you want to achieve.  For a start, always make the effort to finish all the sentences that you are presenting.

Remember, confidence is important in all aspects of our endeavours in life. If others are not there to give us confidence, we need to instil confidence in ourselves.

The day when we are truly confident is the day when we will excel.

Dear class,

As media students, you will probably be asked to present your work in visual form. These may often include the use of photographs, photographs in text, visual design etc.  As all of you have the opportunities to make presentations on a daily basis, I will recommend that you seize these opportunities to learn about the usage of photographs. Usually, what is implied by the photographs is equally if not more important than the literal meaning interpreted by the viewer of the photographs directly. Yes, semiotics is equally important when it comes to the interpretation of photographs.

Now, let’s consider the following factors:

•  Semiotics: Semiotics is a rather abstract term and I will rather describe this field of study in simpler terms. Usually when a viewer looks at a photograph, his or her interpretation goes beyond what is shown. Just think of any movie poster that you have came across. How do you know- at a single glance- the type of movie that it is and the kind of content that you will expect? And more often than not, you will realise that you are right after watching the movie. How does this happen? This is because the photographs that you have seen previously have been somewhat stored in your memories as prior knowledge. When you view a new photograph, you will tend to associate what you know with what you have just seen.  Knowing this concept, we can - as presenters- put it to good use in the visual aspects of your presentations as well as any form of written communication that involves photographs. This is because your audience are like us, with their own prior knowledge. On the whole, some of our prior knowledge are somewhat similar. For example, all of us know that smiling indicates happiness and crying indicates sadness. Such  similar interpretations usually cut across different cultures.
• Humour: It can be observed that some of you are already applying humour in your presentations. So, do read this section for more insights. For those of you who have not, this section will give you some ideas on how to apply humour using photographs and in this case, images. Some common techniques that are commonly employed are the use of comic strips and captions below photographs, which is good. However, most of these images/photographs are usually retrieved from external sources. As presenters, using photographs that are taken by yourself and utilising your creativity to come up with insightful and thought-provoking captions can be refreshing and interesting as well. Try it and see.
• Factors that affect the mood of the photograph: In the process of using photographs in your presentation, it will be good to note that there are certain aspects of the photographs that can be changed to affect the mood of your presentation. For example, turning a colour photograph into black and white gives it a somewhat serious nature. Changing the colour of a photograph using sepia tone will give the photograph a somewhat nostalgic feel.

Another factor that you can change is the contrast of the photograph. When the contrast is increased, it will bring out the vibrant colours of the photograph. This is especially so for images where there are a wide variety of colours in the picture. Do note that contrast is different from the brightness of photographs. Increasing the brightness of photographs does not accentuate the colour differences in photographs, but changing the contrast does. However, both the brightness and contrast of photographs are often considered together when visual artists and designers made changes to their works.

Another aspect of enhancing the aesthetical value of pictures will be - as mentioned in my previous post - cropping. Try to crop the images in different shapes and angles to see if there’s a particular style that is appropriate for the presentation. The best way to do this is through trial-and-error.

Do note that when it comes to  journalistic writing (especially in the newsroom), no manipulation of photos is allowed as realism must be strictly adhered to. Do take note.

• Sequential photography shots: Sometimes, it might be useful to use photographs sequentially. For example, if you are presenting a topic that is somewhat instructional in nature, showing the sequence using photographs might be a good idea. Some flow charts can also be substituted with photographs but do leave the indicating arrows intact.  However, sequential photographic shots often have the drawback of overshadowing the texts on the same slide as well as consuming too much space. So, do ensure that this does not happen. Text and photographs/images are often vying for space, so it’s up to you as a presenter to strike a balance between the two.
• Photographs as backdrop of slides: Using photographs as a backdrop to your slides is also a good technique. This is especially so when you have a photograph that represents a specific thematic element of the presentation content. For example, if you are presenting a session on the school’s open house, it will be good to use the school’s logo as the backdrop. However, there are some areas that we need to steer away from, one of which is the fact that the colours cannot be too dark. This can be controlled by changing the “transparency/opacity” of the image. If the photograph is too dark, there might exists a possibility that the words blend in with the photographs, thus making the text unreadable. Do avoid this. As you practice this technique, you will gradually improve over time. Practice is key.

On the whole, whatever techniques that you use, do ensure that every photograph always reinforces the content that you are presenting. Do not include photographs that are irrelevant, no matter how much you want to put it in the presentation. It’s good to remember that aesthetical value is always secondary to the presenting content itself.

What you present and how you present is key.

Storytelling has been getting more and more popular in Singapore. Or maybe, it has always been popular.

Storytelling has always been magical, because all (if not, most) of us love stories. This is what makes reading a novel or watching a movie so interesting. To understand the allure of stories, we need to dissect them and look at the various factors that capture and sustain the interest of readers and movie-goers respectively:

• Themes: All of us love a good theme.  In movies or novels, we love the portrayal of heroism when the hero saves the damsel in distress. We love the moral theme of good overcoming evil. We love the romantic themes of lovers overcoming all obstacles to be together. While there are some of us who feel that this is a form of escapism, I feel that the thematic elements serve a more fulfilling purpose: to enable us to move towards the greater good.  We love to be the person who is recognised for our achievements, we love to be the person who contributes to mankind and we love to be someone who is loved. Thus, themes enable us to fulfill this fantasy, which we are able to turn it into a reality.

• Dialogues:  The dialogues in films and novels often have the power to take us into the world of narratives, where emotions are expressed and characters are revealed. It allows us to peel away the layers of mystique from characters in movies and books while offering us a glimpse into their rich inner world.

• Morality: There are often lessons that we all love to draw from stories. Just think of the Little Red Riding Hood and the Sleeping Beauty. Don’t these stories teach us lessons? Then there’s Aesop’s fables, whereby morality lessons are often imbued in each of the short stories.  Stories often offer us glimpses into the world of others and through their eyes, we learn the lessons of life.

Taking all of the abovementioned factors into consideration, we can integrate stories with these factors and use it in presentations. Of course, the presentation sessions should not consist merely of stories, since factual details are also important. However, one or two stories narrated by a member or two do make a presentation more lively and interesting.

Stories are also useful when they are used to start or end a presentation. As audiences are able to recall the beginning and the conclusion of a presentation better, it will be good for presenters to begin and/or conclude the presentation session with a good story, and a lesson behind it.

So, the next time you present in your teams, think about using the art of storytelling. It will probably enhance your presentation.